Knowledge

How to Add Your Organisation’s Custom Background in Microsoft Teams

Changing your background to the organisation-approved image helps maintain a consistent and professional appearance during meetings. Follow the steps below to upload and use your company’s background.

✅ Step 1: Download the Official Background Image from the link below.

Teams Custom Background

Save it somewhere easy to find (e.g., Desktop).

OPTION A — Adding the Background Before Joining a Meeting

✅ Step 2: Open Microsoft Teams

Launch the Teams desktop app.

✅ Step 3: Click “Join” on the Meeting

You will enter the pre-join screen.

✅ Step 4: Turn On Camera & Open Background Filters

• Turn your camera ON
• Click Background filters (person icon with a square)

✅ Step 5: Click “+ Add New”

This lets you upload your organisation’s custom background.

✅ Step 6: Select the Organisation’s Background Image

Choose the provided JPG/PNG file.

✅ Step 7: Apply the Background

Click your new background to preview it behind you.

Then click Join Now.

OPTION B — Adding the Background During a Meeting

✅ Step 1: Click “More (⋯)”

Located in the meeting toolbar.

✅ Step 2: Select “Video effects and settings” / “video effects”

✅ Step 3: Click “+ Add New” and Select Your Image

Upload the organisation’s official background.

Once the custom background is added, it will automatically appear in future calls.

Why This is Important

These steps ensure:

• Compliance with internal IT and Cyber Security policies

• A unified, professional company representation

• Protection of confidential information during remote meetings

• Reduced cyber-risk exposure for all employees

Need Help?

Our IT Department is available to assist with any issues.

📧it-support@yrtechnologies.co.in

https://smart-support.smartek.co.uk

Welcome to the team, and thank you for supporting a secure and professional working environment!